Data File Format for Partners

Conventions

  • Use underlines instead of spaces
  • Avoid using any special characters (!@#$%)
  • Use leading zeros for sequential numbers (01 instead of 1)

File Format

  1. (YYYY_MM_DD) (NACHC Project Code) (SenderName).xls     
  2. Example: 2020_04_01_C19_ABCPCA.xls

Funding Code 

Abbreviation

Short Title

Full Title 

854 
UCSF
Women's Health  Contraception UCSF
 Women's Health Contraception UCSF - Tandem Use with UCSF and private funder
862 
PWM
Pediatric Weight Management
Improving Capacity and Support for CHCs for Pediatric Weight Management 
863 
HEPC
 Hepatitis C
Increasing Vaccination, Testing and Treatment for HCV 
867 
WHPP
Women's Health Post Partum
Improving and Implementing Electronic Clinical Quality Measures for Contraception   
868 
AIM 
Adult Immunization
Improving Adult Influenza Vaccination and Routine Vaccination Services for Adults in Community Health Centers 
870 
C19
COVID 19 
Building Capacity of Community Health Centers to Respond to COVID-19 
872 
HIV
HIV ePROMPT
Increasing HIV testing and using EHR Information and automated lab orders  
873 
VH
Vaccine Hesitancy 
Vaccine Hesitancy








Resource File Formats for Partners

Conventions

  • Okay to use spaces
  • Avoid using any special characters (!@#$%)
  • Use leading zeros for sequential numbers (01 instead of 1)
  • Use short project name (see below)
  • Use V01 for Version 1, V02 for Version 2 of the same document, etc.
  • Use Y01 for Year 1, Y02 for Year 2, etc.

File Format

  1. (Date) (NACHC 3-4 letter project code) (Sender Name) (Name of document).doc     
  2. Example: 2020-04-01 C19 ABCPCA COMMENTS ON FACT SHEET.doc

Funding Code 

Abbreviation

Short Title

Full Title 

854 
UCSF
Women's Health  Contraception UCSF
 Women's Health Contraception UCSF - Tandem Use with UCSF and private funder
862 
PWM
Pediatric Weight Management
Improving Capacity and Support for CHCs for Pediatric Weight Management 
863 
HEPC
 Hepatitis C
Increasing Vaccination, Testing and Treatment for HCV 
867 
WHPP
Women's Health Post Partum
Improving and Implementing Electronic Clinical Quality Measures for Contraception   
868 
AIM 
Adult Immunization
Improving Adult Influenza Vaccination and Routine Vaccination Services for Adults in Community Health Centers 
870 
C19
COVID 19 
Building Capacity of Community Health Centers to Respond to COVID-19 
872 
HIV
HIV ePROMPT
Increasing HIV testing and using EHR Information and automated lab orders  
873 
VH
Vaccine Hesitancy 
Vaccine Hesitancy




Internal Project Files

Conventions

  • Files will be hosted on CAD Informatics SharePoint (not personal area)
  • Start with the date YYYMMDD
  • Use underlines instead of spaces
  • Avoid using any characters (!@#$%)
  • Use leading zeros for sequential numbers (01 instead of 1)
  • Project Number or short project name
  • Use two-letter (or three-letter?) initials for people (AP or ABP?)
  • Use V01 for Version 1
  • Use Y01 for Year 1

File Format

Date Project code AND name (then you have to go look up the code):

20201007_876_AdImm_MtgNotes_V01_AP.doc

Example of Date Project Name (then we would have to standardize the nicknames):

20201007_VaxH_QuarterlyCheckinAgenda_V01_SP.doc


Version Control
  • Will we need versions if we are using Jira/Confluence/SharePoint? We might want major versions to be separate.
  • If we are sending something around by email, we add our initials to the end, for example: 0201007_VaxH_QuarterlyCheckinAgenda_V01_SP_AP.doc


Using the word FINAL – sometimes this turns into FINAL FINAL. 

Use this but go back and delete the penultimate “Final” in favor of the “Final”??